Executive Administrative & Finance Assistant

About the role

The Executive Administrative & Finance Assistant provides essential support to the Country Manager, acting as the main link between the Tanzania operation and Group Finance teams. This role ensures smooth administrative, procurement, and financial processes while maintaining strict compliance with company procedures.

Key responsibilities

• Deliver day‑to‑day administrative assistance to the Country Manager, including meeting coordination, travel arrangements, and document preparation.
• Maintain filing systems, contracts, licenses, permits, and corporate documentation, ensuring accurate records and easy retrieval.
• Prepare purchase requisitions and orders, obtain supplier quotations, and manage procurement registers and supplier databases.
• Track procurement requests, delivery status, and ensure all purchases are supported by approved documentation.
• Receive and verify supplier invoices against purchase orders, quotations, and delivery records; resolve discrepancies and prepare invoice packages for approval.
• Submit approved invoices to Group Finance for payment processing and follow up on payment status as needed.
• Support onboarding of new employees and uphold confidentiality of company, customer, and employee information.

Required profile

• Experience in administrative and finance support functions.
• Familiarity with procurement processes and invoice verification.
• Ability to maintain confidentiality and adhere to company procedures.

Required skills

What we offer

• Opportunity to work closely with senior management in a dynamic logistics environment.
• Exposure to both administrative and financial operations across the region.