Administrative Assistant – EU Delegation Tanzania

About the role

The European Union Delegation in Dar es Salaam seeks an Administrative Assistant to support the Head of the Administration Section. The role involves providing expertise and assistance across infrastructure, procurement, inventory, and human‑resources matters within a diplomatic environment.

Key responsibilities

• Manage the registry of expatriate staff accommodations and facilitate searches for suitable housing.
• Review draft lease contracts, compile accommodation approval files, and coordinate repairs and maintenance for offices, the Ambassador’s Residence, and staff housing.
• Liaise with contractors, security providers, and external experts to implement security measures and oversee building renovation projects.
• Provide technical and administrative assistance during project initiation, design development, and procurement of services.
• Analyse documents from developers and contractors to ensure compliance with EU requirements.
• Monitor project timelines, budget questions, and follow‑up on procurement definitions related to infrastructure.

Required profile

• Experience in administrative support within an international or diplomatic setting.
• Familiarity with infrastructure management, procurement processes, and inventory control.
• Ability to coordinate with contractors, security providers, and external stakeholders.
• Capacity to work under the supervision of the Head of Administration Section and adapt to evolving delegation needs.

Required skills

What we offer

• Fixed‑term contract of 2 years with possible renewal subject to budgetary availability.
• Work within a team of 13 professionals in a dynamic diplomatic mission.
• Occasional atypical working hours as required by mission activities.