Procurement and Administration Officer

About the role

The Procurement and Administration Officer supports the acquisition of goods and services, manages front‑office operations, and ensures smooth invoice and mail handling for EGPAF offices in Kagera and Tabora.

Key responsibilities

• Coordinate procurement of office supplies for multiple sub‑offices, process purchase requests, and maintain invoice trackers.
• Manage reception duties, including visitor handling, telephone routing, and upkeep of the reception area.
• Oversee mail and courier services, ensure timely utility bill payments, and assist departments with parcel distribution.
• Maintain office equipment, store inventories, and building cleanliness; conduct monthly stationery orders and store inventories.
• Provide secretarial support such as staff attendance records, extension list updates, and other administrative tasks as assigned.

Required profile

• Bachelor’s degree or Advanced Diploma in Procurement and Supply Management or related field.
• Registration with the Procurement and Supplies Professionals and Technicians Board (PSPTB) at graduate level.
• Minimum 3 years experience in procurement and administration.
• Strong communication, negotiation, and integrity.
• Ability to multitask, prioritize, and manage time efficiently.

Required skills

• Report and records management.
• Strong computer skills (e.g., Microsoft Office).