Office Administrator – Automotive Import Operations

About the role

The position offers a unique opportunity to join the startup phase of a local operation in Tanzania for a major international automotive corporation. As an Administrator you will help build operational systems, administrative structures, and support processes from the ground up while collaborating closely with senior management, sales, logistics and external stakeholders.

Key responsibilities

• Manage daily office activities and ensure smooth administrative operations.
• Maintain organized filing systems for vehicle records, customer documents, import paperwork, and company correspondence.
• Handle incoming calls, emails and visitors professionally.
• Monitor office supplies and coordinate procurement when needed.
• Ensure all vehicle documents (invoices, inspection reports, customs papers, registration documents) are complete and properly filed.
• Prepare, verify and maintain import documentation for Japanese vehicles.
• Assist in processing customer payments and maintaining accurate financial records related to vehicle sales.
• Maintain updated databases for vehicles in stock, sales records, customer information and import transactions.
• Ensure compliance with local regulations related to vehicle importation and business administration.
• Support management in implementing administrative procedures and operational improvements.
• Assist in payroll preparation by compiling attendance, leave, overtime and other employee data.
• Serve as the first point of contact for routine employee administrative inquiries.
• Guarantee accuracy and confidentiality of company data and records.

Required profile

• Diploma or Bachelor’s degree in Business Administration, Human Resource Management, Office Management, Logistics or a related field.
• Proven experience in administration, preferably in the automotive, import/export or trading industry.
• Strong organizational, communication and multitasking abilities.
• Attention to detail, reliability and ability to work under pressure.

Required skills

• Microsoft Office
• Record‑management systems