Stores Supervisor

About the role

The Stores Supervisor oversees the complete control, accuracy and security of all inventory across the company's site stores. The role covers inventory receipt, issuance, storage, reconciliation, procurement coordination and reporting, with all stock movements recorded in the Zoho Inventory Management System. It also involves leading the stores team, maintaining compliance with procurement and internal control procedures, and supporting fleet support and merchandise control.

Key responsibilities

• Supervise receipt, inspection, verification and recording of inventory deliveries against approved purchase orders and supplier documentation.
• Oversee stock issuance, returns, transfers and adjustments, keeping complete traceability in Zoho Inventory.
• Coordinate procurement: requisitions, purchase orders, supplier quotations and approval workflows.
• Conduct regular stock counts and month-end reconciliations, resolve discrepancies and enforce FIFO practices.
• Maintain secure, clean and organized stores with controlled access to high-value goods.
• Oversee workshop and fleet records (job cards, maintenance history, fuel logs, odometer records).
• Control issuance of fuel, balloon gas and other consumables with proper authorization.
• Manage merchandise sales records, cash reconciliations, reporting and weekly cash deposits.
• Supervise, train and guide Stores Assistants and allocate daily tasks.
• Ensure compliance with procurement, inventory, financial control and audit requirements, and perform other duties assigned by senior management.

Required profile

• Diploma or Bachelor's degree in Accounting, Finance or a related field.
• At least 1 year of experience in stores management, inventory control, accounting or a related role.
• Strong knowledge of inventory control, procurement processes and stock reconciliation.
• Excellent leadership, organizational and supervisory skills; high attention to detail, integrity and professionalism.
• Good communication and interpersonal skills, able to lead and coordinate a stores team.

Required skills

• Experience with inventory management systems, preferably Zoho Inventory.
• Accounting software and Microsoft Excel.