Stores Administrator

About the role

The Stores Administrator ensures accurate, timely and complete recording of all inventory transactions and maintains the integrity of stock records across the company's site stores. The role covers inventory receipts, stock issuance, procurement coordination, stock reconciliations, fuel and workshop records, and compliance with procurement and inventory procedures. It is a full-time position based in Dar es Salaam.

Key responsibilities

• Record and verify all inventory receipts, making sure deliveries match approved purchase orders and supplier documentation.
• Maintain accurate records of stock issues, returns, transfers and inventory adjustments in the Zoho Inventory Management System.
• Coordinate procurement workflows, including requisition processing, purchase order preparation, supplier quotation coordination and approval tracking.
• Monitor inventory levels and reconcile physical stock with system records, investigating and resolving discrepancies.
• Maintain workshop job cards, vehicle maintenance records, fuel logs and odometer readings to support fleet operations.
• Track and control the issuance of fuel, diesel, balloon gas and other operational consumables with proper authorization and documentation.
• Ensure compliance with procurement, inventory and financial control procedures through complete audit trails and accurate documentation.
• Support internal and external audits by preparing inventory records, procurement documents and stock reports.
• Maintain organized filing systems for goods received notes, invoices, requisitions and purchase orders.
• Perform other duties assigned by management.

Required profile

• Diploma or Bachelor's degree in Accounting, Finance or a related field.
• At least 1 year of experience in inventory, stores administration, accounting or a related role.
• Strong attention to detail, accuracy in data entry and record management, and a high level of integrity, accountability and professionalism.
• Good organizational, time management and communication skills.

Required skills

• Experience with inventory management systems, preferably Zoho Inventory.
• Accounting software and Microsoft Excel.