Personal Business Assistant to the CEO

About the role

Shugulika Africa Limited is looking for a Personal Business Assistant to the CEO in Dar es Salaam. The role provides high-level executive and personal support, managing the CEO's professional and family commitments. The ideal candidate is highly organized, proactive, discreet and able to handle complex and urgent matters with speed and sound judgment.

Key responsibilities

• Manage and coordinate the CEO's business calendar, meetings, travel and appointments.
• Act as the main point of contact between the CEO and internal and external stakeholders.
• Prepare briefs, presentations, reports and correspondence on the CEO's behalf.
• Track action items, follow up on deadlines and ensure priorities are executed.
• Assist in strategic planning by organizing meetings, materials and key documents.
• Organize the CEO's personal and family schedules, events and commitments, including travel, accommodation, visas and logistics.
• Liaise with household staff, schools, healthcare providers, security and other service providers.
• Handle personal errands and urgent requests discreetly, and resolve schedule conflicts and emergencies proactively.
• Maintain organized, secure records of business and personal documents and keep all information confidential.
• Manage expenses, invoices and reimbursements for business and personal matters.

Required profile

• Minimum of 5-8 years' experience as a Personal Assistant, Executive Assistant or similar role supporting senior executives or high-net-worth individuals.
• Proven ability to work under pressure and solve problems quickly.
• Strong decision-making, prioritization and interpersonal skills, with the ability to manage diverse stakeholders.
• Flexible and available outside normal working hours when required.

Required skills

• Exceptional organizational and time-management skills.
• Excellent written and verbal communication and emotional intelligence.
• Tech-savvy, with strong proficiency in MS Office, Google Workspace and scheduling tools.