Administrative Assistant

About the role

A client of Shugulika Africa Limited in the automotive industry is looking for an Administrative Assistant in Dar es Salaam. The post supports back-office operations and some front-office duties so that business processes run smoothly and efficiently. The ideal candidate is detail-oriented, professional, organized and able to adapt quickly to changing tasks under pressure; preference will be given to female candidates.

Key responsibilities

• Provide administrative support to back-office departments including Stores, Service Planning and Invoice Processing.
• Manage documentation, filing and record-keeping for internal and external communications.
• Assist with front-office duties such as handling client inquiries and coordinating office activities.
• Prepare and process invoices, service reports and other official documents.
• Maintain and update databases, registers and reports accurately.
• Coordinate with internal teams to support daily operations.
• Draft correspondence, reports and presentations as required.
• Support scheduling of meetings, appointments and resource allocations.
• Ensure compliance with company procedures and help implement efficient office processes.

Required profile

• Diploma or degree in Accounting, Statistics, Business Administration or a related numerical field.
• Excellent written and spoken English and Kiswahili.
• Previous experience in administrative support or office management is an added advantage.

Required skills

• Strong proficiency in Microsoft Office (Excel, Word, PowerPoint) and modern computer applications.
• Highly adaptable, flexible and a quick learner.
• Strong organizational and multitasking skills, able to work under pressure.
• Professional demeanour, excellent communication and interpersonal skills.