Shipping Documentation Specialist

About the role

The Shipping Documentation Specialist will lead the launch and ongoing operation of the company's Container Management System (CMS). You will streamline container pickup, return and reconciliation processes while providing training and support to internal teams and external partners.

Key responsibilities

• Prepare, initialize data and deploy the CMS, converting offline processes into standardized online operations.
• Monitor daily CMS activity to ensure accurate entry of pickup documents, cost data and supplier information.
• Manage system user permissions and maintain core master data such as suppliers, transporters and freight rate books.
• Collect optimisation requirements from business units and coordinate with IT or vendors for system enhancements.
• Perform digital reconciliation of supplier and transporter accounts, generate regular reports on transport timeliness, container anomalies and cost distribution.

Required profile

• Bachelor's degree, preferably in logistics, supply chain, information systems or related fields.
• 1‑3 years of experience in logistics, freight forwarding, international trade or supply‑chain management.
• Hands‑on project experience implementing or promoting logistics systems such as CMS, TMS, WMS or ERP.
• Strong understanding of ocean‑freight container pickup/return, trucking scheduling and supplier cost reconciliation.

Required skills

• Advanced Excel skills, including VLOOKUP and PivotTables.
• Ability to process large volumes of exported accounting data efficiently.