Senior Administrative Officer – Tanzania Country Office

About the role

FHI 360 is seeking a Senior Administrative Officer to provide overall leadership, oversight, and quality assurance for administrative, logistical, and office support services at its Tanzania Country Office and for the EpiC project. The role supports a complex operating environment, delivering high‑level administrative and operational support to multiple teams.

Key responsibilities

• Lead coordination of administrative, facilities, and office support operations for the country office and its projects.
• Ensure timely, efficient, and high‑quality services for staff, consultants, visitors, and project teams.
• Oversee facilities management, including office space, utilities, leases, insurance, and service contracts.
• Monitor and control recurring administrative costs such as fuel, utilities, telephone services, and supplies.
• Identify gaps in service delivery and implement solutions to improve operational efficiency.
• Develop, review, and continuously improve administrative systems, procedures, and workflows.
• Manage transportation and fleet systems, ensuring journey management, vehicle tracking, and safety compliance.
• Supervise Administrative Assistants, providing technical and functional guidance.

Required profile

• Proven experience in senior administrative or office management roles, preferably in an international development context.
• Strong knowledge of facilities, fleet, and logistics management.
• Demonstrated ability to lead teams and coordinate across multiple departments.
• Excellent organizational, analytical, and problem‑solving skills.
• Ability to work independently and ensure compliance with organizational policies.

Required skills