Premises Support Officer

About the role

The International Committee of the Red Cross (ICRC) is seeking a Premises Support Officer for its sub‑delegation in Pemba. The officer will manage the department responsible for ICRC premises and infrastructure, ensuring business continuity of welcome services and supporting staff movements when needed.

Key responsibilities

• Assess accommodation and office space needs and identify suitable premises.
• Monitor the real‑estate market, track price trends and opportunities.
• Negotiate rental prices and lease terms in line with institutional guidelines.
• Prepare, extend, renew and administer lease agreements, payments and documentation.
• Organise hand‑over of premises and conduct check‑in/check‑out inventories for mobile staff.
• Maintain accurate inventories of furniture, assets, maintenance materials and administrative stocks.
• Coordinate preventive maintenance and oversee external contractors to ensure quality and timeliness.
• Analyse premises set‑up, including passive security measures, and propose corrective actions with the Security Department.
• Manage relationships with landlords, real‑estate agencies, suppliers and service providers.
• Supervise procurement of materials and supplies in coordination with Logistics.
• Control budgets, expenses and service costs related to premises and maintenance.
• Act as focal point for the Electrical Safety Action Plan within the area of responsibility.
• Lead the premises and infrastructure team, planning work, allocating tasks and ensuring quality service delivery.
• Contribute to the development and implementation of the Housing Policy.

Required profile

• Experience in premises, infrastructure or facilities management.
• Knowledge of real‑estate market dynamics and lease negotiations.
• Ability to manage inventories, budgets and procurement processes.
• Strong coordination skills with external contractors and service providers.
• Familiarity with security measures and electrical safety standards.
• Leadership experience supervising maintenance staff and housekeepers.

Required skills