Environmental Clerk (Clerk 2)

About the role

The Environmental Clerk (Clerk 2) provides administrative, document‑control, procurement and logistical support to the Environment Department at the Geita Gold Mine. Working closely with the Environment Manager, the role ensures that records, correspondence and routine processes are handled accurately and on time.

Key responsibilities

• Maintain organised electronic and physical filing systems for departmental records, reports and supporting documents.
• Manage document registers, trackers and monitor due dates, following up on outstanding submissions.
• Upload, circulate and track documents using DocuSign and other approved platforms.
• Create and track material reservations, purchase requisitions and service entry sheets in SAP.
• Maintain records of purchases, service orders, deliveries and assist with procurement follow‑up.
• Monitor stock of office supplies, initiate replenishment requests and keep consumable records.
• Coordinate departmental meetings, room bookings, invitations, travel, accommodation and gate‑pass requests.
• Prepare meeting documentation, record minutes and maintain action trackers.
• Receive, register, distribute and file departmental correspondence; assist in preparing letters, memos, reports and presentations.
• Upload and maintain approved documents on internal platforms such as KIOSK in line with document‑control procedures.

Required profile

• Strong organisational skills and attention to detail.
• Ability to handle multiple administrative tasks and meet deadlines.
• Experience supporting a department within a mining or environmental context is advantageous.

Required skills

• SAP for purchase requisitions and service entry.
• DocuSign or similar electronic signature platforms.
• Proficiency with electronic filing and document‑management systems.