Administrative Officer – Mwanza

About the role

The Administrative Officer will ensure the smooth running of daily office operations in Mwanza. This role supports multiple departments by handling correspondence, managing records, and coordinating logistical needs.

Key responsibilities

• Coordinate daily administrative and office activities to maintain efficient operations.
• Maintain accurate company records, documents, files, and correspondence.
• Handle incoming and outgoing emails, letters, and other communications.
• Arrange meetings, appointments, events, and company activities.
• Prepare reports, schedules, presentations, and other administrative documents as required.
• Monitor office supplies, equipment and arrange replenishment.
• Coordinate company vehicles, drivers, and facility services.
• Assist with travel, accommodation, and logistics for employees and visitors.
• Support employee onboarding and related administrative processes.
• Liaise with internal departments, suppliers, service providers, and government authorities.
• Ensure office spaces are clean, safe, and professionally maintained.
• Maintain confidentiality of company and employee information.
• Monitor administrative expenses and support proper documentation of expenditures.
• Provide additional logistical support to management as needed.

Required profile

• Diploma or Bachelor’s degree in Business Administration, Human Resources, Public Administration, Management or related field.
• At least 3 years of relevant administrative experience, preferably in a company, factory, FMCG, logistics or industrial setting.
• Strong organizational, time‑management and problem‑solving abilities.
• Excellent communication skills in English and/or Swahili.
• High level of integrity, confidentiality and professionalism.
• Ability to work under pressure and coordinate multiple tasks.

Required skills

• Proficiency with Microsoft Office (Word, Excel, PowerPoint).