Administration Officer – Hotels

About the role

The Administration Officer will coordinate and oversee administrative, travel, facilities, and office support services for Jhpiego Tanzania. Working closely with the Senior Operations Manager, the officer ensures efficient office operations, vendor management, and compliance with organizational policies and donor requirements.

Key responsibilities

• Supervise support staff such as cleaners and security to ensure timely delivery of daily duties.
• Maintain proper documentation, filing systems, and receipt of mail, invoices, and other correspondence.
• Coordinate with the procurement team to secure office supplies and monitor procurement plans.
• Manage reception activities, keep the front‑office area welcoming, and handle incoming communications.
• Oversee utilities, office equipment (photocopier, binding machine), and arrange repairs or maintenance as needed.
• Ensure safety and security of the building, assets, and workspaces, and follow up with vendors for after‑sales service.
• Assist with staff travel arrangements, including hotel bookings, airport transfers, travel advances, and reservations.

Required profile

• Proven experience in office administration and facilities management.
• Ability to supervise support staff and coordinate with procurement and senior management.
• Strong organizational skills and attention to detail for document handling and vendor oversight.
• Knowledge of regulatory compliance and internal control processes.

Required skills