Project Administrator – ASCEND

About the role

The Administrator provides day‑to‑day field‑level administrative, logistics and operational support to the ASCEND Project. This role ensures that regional field teams are well organized, adequately supported, and able to implement activities efficiently.

Key responsibilities

• Provide daily administrative assistance to field teams and project management staff, including travel coordination, meeting logistics and record keeping.
• Coordinate logistics for trainings, supervision visits, outreach activities and meetings, tracking and following up on operational requests.
• Support procurement processes by preparing requisitions, monitoring requests and liaising with procurement and finance units.
• Manage project assets, stores and inventories, update tracking tools, conduct periodic counts and reconcile reports.
• Assist fleet operations through vehicle scheduling, logbook maintenance, fuel tracking and maintenance coordination.
• Maintain organized electronic and physical filing systems, using SharePoint and other approved platforms.
• Prepare routine administrative and logistics summaries and reports, ensuring documentation is accurate and up‑to‑date.
• Promote compliance with Jhpiego policies, Department of State regulations and internal procedures, flagging challenges for senior staff.

Required profile

• Diploma or degree in Public Administration, Business Administration, Logistics, Operations Management or a related field; a degree is preferred.

Required skills

• SharePoint for document management.
• Inventory management tools for tracking assets and stores.
• Procurement processes and requisition preparation.
• Fleet coordination, including vehicle scheduling and maintenance tracking.