Secretary – EU Delegation Tanzania

About the role

The European Union Delegation in Dar es Salaam seeks a Secretary (Group III) to provide administrative and secretarial support within the Infrastructure Section. This is a fixed‑term position of two years, with a nine‑month probation period and the possibility of renewal subject to budgetary and operational considerations.

Key responsibilities

• Manage office communications, meetings, and workflow, ensuring timely handling of complex or priority issues.
• Maintain the Head of Section’s calendar, arrange appointments, receive visitors, screen calls and respond to queries.
• Organise high‑level meetings, prepare agendas, distribute documentation, take minutes and follow up on actions.
• Coordinate travel, hotel, expense and protocol arrangements for staff.
• Proofread and edit documents for accuracy, grammar, punctuation, style and format compliance.
• Ensure availability of office supplies, inventory and logistical needs.
• Develop and maintain internal procedures, tracking systems and filing/archiving of correspondence.

Required profile

• Local agent eligible for Group III position.
• Experience in secretarial or administrative roles within a diplomatic or international environment.
• Ability to work under the supervision of the Head of Infrastructure Section.
• Strong organisational skills and attention to detail.

Required skills

What we offer

• Fixed‑term contract of two years with a probation period.
• Opportunity to work in a multicultural diplomatic mission.
• Collaborative team of ten professionals and occasional atypical working hours.