Personal Assistant to HR Director

About the role

The Personal Assistant to the HR Director provides high‑level executive, administrative and operational support to the HR leadership team. This role ensures smooth departmental operations, effective communication and timely execution of action plans across the HR function.

Key responsibilities

• Manage and coordinate the HR Director’s calendar, appointments, meetings and travel arrangements.
• Screen, prioritize and coordinate correspondence, meeting requests and departmental communications.
• Prepare presentations, reports, briefing materials and other documentation as required.
• Organise logistics and administrative support for internal and external meetings, including agenda preparation and minute taking.
• Coordinate departmental events, team‑building activities, celebrations and employee‑engagement initiatives.
• Arrange local and international travel, handle visa processes and manage expense claims and reimbursements.
• Process vendor payments, maintain records of contractual obligations and liaise with Finance and Procurement for compliance.
• Manage leave planning, track balances and support workforce coverage for the HR department.

Required profile

• Proven experience providing executive‑level support to senior leaders.
• Strong organisational and coordination skills to manage multiple calendars and projects.
• Excellent written and verbal communication abilities for stakeholder interaction.
• Attention to detail in handling travel, expense administration and vendor payments.

Required skills