Admin Specialist – Immigration & Expatriate Management

About the role

The Admin Specialist will coordinate and manage visa, work permit, residence permit, and dependent pass processes for foreign employees in Tanzania. This role involves liaising with Tanzanian immigration authorities, ensuring documentation is accurate, and supporting expatriates with travel and immigration matters.

Key responsibilities

• Process and coordinate visas, work permits, residence permits, and dependent passes for foreign employees.
• Receive, review, verify, and authenticate passports and supporting documents.
• Manage applications, renewals, and dependent passes, maintaining up‑to‑date records.
• Liaise directly with the Tanzanian Immigration Department and Ministry of Labour on immigration matters.
• Provide guidance to foreign employees on visa requirements, immigration procedures, and travel regulations.
• Schedule biometric and other required immigration appointments.
• Monitor application progress, track expiry dates, and ensure timely renewals.
• Prepare regular immigration status reports and updates.
• Maintain confidentiality of employee immigration and personal documentation.
• Perform additional administrative duties related to expatriate management as assigned.

Required profile

• Bachelor’s degree in Travel & Tourism, International Relations, Business Administration or a related field.
• 1–2 years of experience in visa processing, consular services, corporate immigration, or expatriate administration.
• Fluent in written and spoken English and Swahili.
• Strong attention to detail and high level of accuracy.
• Excellent organizational, coordination, follow‑up, and time‑management skills.

Required skills

• Microsoft Word
• Microsoft Excel