Administrative Assistant – EU Delegation Tanzania

About the role

The European Union Delegation in Dar es Salaam seeks an Administrative Assistant to support the Administration Section. The role is a fixed‑term position of two years, with the possibility of renewal, and involves providing administrative expertise in infrastructure, procurement, inventory, and human resources.

Key responsibilities

• Manage the registry of expatriate staff accommodations and facilitate searches for suitable housing.
• Review draft lease contracts, complete accommodation approval files, and coordinate repairs and maintenance for offices, the Ambassador’s Residence, and staff housing.
• Liaise with contractors, security providers, and external experts to implement security measures and oversee building renovation projects.
• Provide technical and administrative assistance during project initiation, design development, and procurement of services.
• Monitor project deadlines, ensure compliance with EU requirements, and follow up on budget matters related to infrastructure.
• Support procurement activities, inventory control, and basic HR administrative tasks as needed.

Required profile

• Ability to adapt to changing delegation needs and work under the supervision of the Head of Administration Section.
• Strong organisational skills for managing accommodation records, contracts, and maintenance schedules.
• Experience coordinating with contractors, security services, and external consultants.
• Attention to detail in reviewing documents, budgets, and compliance requirements.

Required skills

What we offer

• Fixed‑term contract of 2 years with possible renewal based on budget and operational needs.
• Opportunity to work in a diplomatic mission representing the European Union.
• Collaborative team environment of 13 professionals and occasional atypical working hours.