Secretary – EU Delegation, Dar es Salaam

About the role

The European Union Delegation in Dar es Salaam is seeking a Secretary (Group III) to provide administrative and secretarial support within the Infrastructure Section. This is a local agent position on a fixed‑term contract of two years, including a nine‑month probation period, with the possibility of renewal based on budgetary and operational considerations.

Key responsibilities

• Manage office communications, meetings, and workflow, escalating complex or priority issues to the Head of Section.
• Arrange appointments, maintain the Head of Section’s calendar, receive visitors, screen calls and respond to queries.
• Organise high‑level meetings, prepare agendas, distribute documentation, take minutes and follow up on actions.
• Coordinate travel, hotel, expense management and protocol arrangements for staff.
• Proofread and edit documents for accuracy, grammar, punctuation, style and format compliance.
• Ensure the section’s logistical needs, including office supplies and inventory, are met.
• Establish internal procedures, track correspondence and manage filing/archiving using appropriate software.

Required profile

• Local Agent, Group III level, able to work under the supervision of the Head of Infrastructure Section.
• Strong organisational abilities and attention to detail for handling confidential and sensitive information.
• Willingness to work occasional atypical hours as required by the mission.

Required skills

What we offer

• Fixed‑term contract of 2 years with a 9‑month probation period.
• Potential renewal subject to budgetary availability and operational needs.
• Opportunity to work in a diplomatic environment with a team of ten professionals.
• Occasional atypical working hours.