Administrative and Human Resources Assistant

About the role

We are looking for an organized professional to ensure the smooth administrative functioning of our organization while supporting human resources activities. The role combines front‑office duties with HR administrative support, providing a vital link between staff, visitors and management.

Key responsibilities

• Welcome visitors and partners in person and by phone, handling inquiries professionally.
• Draft, format, file and archive administrative documents.
• Manage incoming and outgoing mail, and coordinate meetings, schedules and travel arrangements.
• Maintain office supplies, monitor stock levels and place orders.
• Create and update employee records, monitor contracts, amendments and HR documents.
• Handle absences, leave requests and attendance tracking.
• Assist recruitment processes: post job ads, screen CVs and send interview invitations.
• Prepare payroll variable elements such as hours worked, absences and bonuses.
• Support onboarding of new hires and staff performance evaluations.
• Contribute to disciplinary and administrative follow‑up and help organise internal training sessions.

Required profile

• Degree in administration, human resources management or a related field.
• 1–3 years of experience in administrative or HR roles.
• Fluent in French and English.
• Strong written communication, discretion and respect for confidentiality.
• Excellent organizational, prioritisation and attention‑to‑detail abilities.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook