Admin Specialist – Visa & Immigration Coordinator

About the role

The Admin Specialist will support the organization by managing visa and work permit processes for foreign staff and their dependents. This role ensures compliance with Tanzanian immigration regulations and provides timely assistance to expatriates throughout the application lifecycle.

Key responsibilities

• Process and coordinate visas, work permits, residency renewals, and dependent passes for expatriate employees.
• Receive, review, and authenticate supporting documents such as passports for each application.
• Maintain accurate logs, track application progress, and prepare regular status reports.
• Interface directly with the Tanzanian Immigration Department and Ministry of Labor to submit applications and resolve queries.
• Provide advice on travel regulations, answer employee inquiries, and schedule biometric appointments.

Required profile

• Bachelor’s degree in Travel & Tourism, International Relations, Business Administration or a related field.
• 1–2 years of experience in visa processing, consular services, or corporate immigration logistics.
• Fluency in written and spoken English and Swahili.
• Strong attention to detail and exceptional organizational abilities.

Required skills

• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Word.