Senior Administrative Officer

About the role

FHI 360 is seeking a Senior Administrative Officer to provide overall leadership, oversight and quality assurance for administrative, logistical and office support services at its Tanzania Country Office and the EpiC project in Dar es Salaam. The role supports a large, complex operating environment and ensures high‑level administrative and operational support to multiple teams and departments.

Key responsibilities

• Lead coordination and oversight of administrative, facilities and office support operations for the Country Office and its projects.
• Manage facilities including office space, utilities, leases, insurance policies and service contracts, ensuring compliance and timely renewal.
• Monitor and control recurring administrative costs such as fuel, utilities, telephone services and office supplies.
• Identify gaps in service delivery and implement solutions to improve operational efficiency.
• Review, develop and continuously improve administrative systems, procedures and workflows.
• Oversee fleet and transportation management, journey management, vehicle tracking and safety procedures in line with security requirements.
• Supervise Administrative Assistants, providing technical and functional guidance.
• Coordinate with FHI 360 regional and global offices to align with organizational standards.

Required profile

• Senior‑level experience in administrative or operations management within an international or development context.
• Proven ability to lead teams, manage facilities and oversee fleet/transportation services.
• Strong analytical and problem‑solving skills with a focus on cost control and process improvement.
• Excellent knowledge of compliance, policy adherence and service quality standards.
• Effective communication skills and ability to work collaboratively across multiple departments.

Required skills