Senior Finance and Administration Manager

About the role

The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is hiring two Senior Finance and Administration Managers for its Kagera and Tabora field offices. The role reports to the Senior HIV/TB Sustainability Manager and works alongside the Director of Operations to build capacity across five operational areas (HR, Finance, Administration, IT and Procurement and Logistics) and to implement operational policies consistently. It also works closely with the Senior HIV/TB Sustainability team on project implementation.

Key responsibilities

• Support HR: ensure HR policies are followed, advise the HR head, guide performance evaluations, and help with attendance, leave requests and timesheets.
• Administration: manage vehicle usage logs, fuel reports, vehicle maintenance, office accessibility, utilities and safety/security systems; prepare weekly and monthly reports on travel, fuel, safety, utilities and office status.
• IT: keep internet running with minimal downtime, troubleshoot problems, back up files daily, maintain IT equipment and enforce IT policies.
• Procurement and logistics: inventory control of furniture and equipment, property management, bid analysis, vendor liaison, VAT refund tracking and weekly reporting.
• Finance: develop annual budgets with SHSMs, monitor expenditures and cash balances, prepare monthly financial reports, approve expense reports and petty cash vouchers, reconcile bank accounts, manage travel advances and sub-grant administration.
• Other duties: review and propose operational policy changes, coordinate operational documents, manage compliance and risk, mentor finance staff and handle ad hoc reporting.

Required profile

• Bachelor's degree in Accounting, Finance or a related field.
• Minimum of 5-7 years of experience as a Finance Manager or equivalent.
• CPA required.
• Experience managing and coordinating finance staff and supporting field office activities.
• Ability to build working relationships with EGPAF HQ, USAID and other USG officials, donors and the Tanzanian government, and to lead in a team.

Required skills

• Excellent IT skills (e-mail, Internet, Word, Excel).
• Bonus points: strong written and spoken English and Kiswahili, practical knowledge of US government rules and compliance, ability to manage multiple priorities, analytical skills, high integrity and independence.