Procurement & Administration Officer – Tanzania

About the role

The Procurement and Administration Officer supports EGPAF’s mission by managing the acquisition of goods and services, overseeing front‑office operations and ensuring smooth administrative processes across the Kagera and Tabora regions.

Key responsibilities

• Coordinate procurement of office goods and services for multiple sub‑offices, process purchase requests in line with EGPAF policy, and maintain transparent vendor relationships.
• Manage invoice tracking, dispatch books, and ensure timely payment processing in collaboration with the Finance department.
• Oversee reception duties, including visitor handling, telephone management, and upkeep of the reception area and notice board.
• Administer mail and courier services, utility bill payments, and support departmental parcel handling.
• Perform secretarial tasks such as daily staff attendance records, staff extension list updates, and general office documentation.
• Supervise office equipment maintenance, store organization, inventory counts, and monthly stationery orders.
• Provide administrative support to other departments, interpret policies, and ensure compliance with local legal requirements.

Required profile

• Bachelor’s degree or Advanced Diploma in Procurement and Supply Management or related field.
• Registration with the Procurement and Supplies Professionals and Technicians Board (PSPTB) at graduate level.
• Minimum 3 years experience in a procurement and administration role.
• Strong report and records management abilities, integrity, and effective communication skills.
• Ability to multitask, prioritize tasks and maintain high attention to detail.