Personal Assistant to the CEO/Director

About the role

A leading mining company, represented by its client, is looking for a highly competent and proactive Personal Assistant to support the CEO/Director in daily operations and administrative functions. As part of the Executive Office, the PA ensures effective time management, smooth communication and efficient coordination across departments. The role suits someone with professionalism, discretion and strong interpersonal skills who can thrive in a fast-paced executive environment.

Key responsibilities

• Administrative and secretarial support: draft, edit and manage official letters, memos, reports and email correspondence.
• Manage the CEO/Director's calendar, including appointments, meetings and travel plans.
• Prepare and distribute Minutes of Meetings and track and follow up on action items.
• Welcome and assist visitors and guests, and coordinate hospitality for meetings and in-office events.
• Liaise with internal teams on pending matters, track deadlines and deliverables, and report progress to the CEO/Director.
• Maintain confidential files and records accurately and securely, and manage incoming and outgoing correspondence.
• Assist in planning and organizing internal and external meetings and events, preparing materials and logistics in advance.

Required profile

• Bachelor's degree in Business Administration, Management or a related field.
• 4-6 years of experience in a similar executive support role.
• Proven experience drafting business correspondence and preparing professional minutes.
• Excellent organization, time management, interpersonal and communication skills, and discretion with sensitive information.
• Proactive, able to multitask and prioritize; professional appearance and courteous demeanor.

Required skills

• Proficiency in written and spoken English.
• Strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).