Group Executive Assistant

About the role

The Group Executive Assistant provides high‑level administrative support to senior management, ensuring smooth communication, timely follow‑up on actions, and accurate record‑keeping across the organisation.

Key responsibilities

• Monitor management emails, assignments and pending matters, escalating overdue actions as needed.
• Provide structured status updates to management three times daily (9 am, 12 pm, 4 pm) on priorities, progress and issues.
• Coordinate meetings, appointments, schedules and related follow‑up actions for senior leaders.
• Track client communications, invoices, receivables and payment status; issue reminders and flag overdue accounts.
• Upload approved payments, salary and outsourcing payroll into the banking system and maintain accurate upload records.
• Manage office cash requests, transportation reimbursements and ensure proper documentation of all disbursements.
• Maintain organised records of management activities, client follow‑ups, invoices, payments, meetings and cash movements.
• Identify urgent or unresolved matters requiring senior management intervention and bring them to attention promptly.

Required profile

• Bachelor’s degree in Business Administration, Management, Secretarial Studies or a related field.
• Minimum 3 years of experience as an Executive Assistant, Personal Assistant or in Office Administration, preferably supporting senior executives.
• Demonstrated ability to manage multiple priorities, meet strict deadlines and maintain confidentiality.

Required skills

• Proficiency in Microsoft Office.