Field Administrator – Logistics & Operations Support

About the role

The Administrator provides day‑to‑day administrative, logistics and operational support to field teams, ensuring activities are organized, documented and executed efficiently.

Key responsibilities

• Provide administrative support to regional field teams, including travel coordination, meeting logistics and record management.
• Support logistics planning for trainings, supervision visits and outreach activities, tracking requests and ensuring timely delivery.
• Assist procurement processes by preparing requisitions, following up with finance and maintaining asset and inventory records.
• Manage fleet operations such as vehicle scheduling, fuel tracking, maintenance coordination and documentation.
• Maintain electronic and physical filing systems (e.g., SharePoint) and prepare routine logistics and administrative reports.

Required profile

• Diploma or degree in Public Administration, Business Administration, Logistics, Operations Management or related field (degree preferred).
• 4–5 years of experience providing administrative, logistics or operational support to donor‑funded programs.
• Experience with procurement, fleet management, asset tracking and inventory systems.
• Familiarity with U.S. Government‑funded project compliance requirements is an advantage.

Required skills

• Proficiency in Microsoft Office applications.
• Experience with electronic filing platforms such as SharePoint.
• Knowledge of logistics or inventory management systems (e.g., eLMIS).