Executive Secretary

About the role

We are looking for a highly organized Executive Secretary to support our regulatory compliance, corporate governance, trademark management and general administrative functions. The role ensures timely fulfilment of statutory obligations and smooth coordination with government bodies and internal teams.

Key responsibilities

• Coordinate and monitor compliance with Tanzanian regulatory agencies (BRELA, TMDA, TBS, NEMC, LATRA, Labour and Immigration), including licence renewals and statutory filings.
• Process business licences, permits, certificates, annual returns, beneficial‑ownership submissions and export‑license renewals.
• Manage local and international trademark applications, renewals and related documentation.
• Oversee work‑permit, residence‑permit, visa and dependent‑pass applications for expatriate staff, maintaining accurate immigration records.
• Support recruitment and onboarding of local and expatriate employees, handling document verification, offer letters, visa assistance and travel arrangements.
• Arrange travel, assist with passport renewals, birth registrations and embassy documentation for expatriates and dependents.
• Maintain regulatory, contractual and statutory records, including distributor agreements and outsourcing compliance files.
• Handle calendar management, official correspondence and general administrative duties.

Required profile

• Bachelor’s degree in Law, Business Administration, Public Administration, Human Resource Management or a related field.
• 3–5 years of experience in compliance, corporate affairs, regulatory affairs or administration.
• Strong attention to detail, excellent organisational skills and ability to meet strict deadlines.

Required skills