Administrative Front Desk

About the role

The Administrative Front Desk professional will be the first point of contact for visitors and callers, ensuring smooth daily operations of the office environment. This role combines reception duties with office support, contributing to a welcoming and efficient workplace.

Key responsibilities

• Receive and assist visitors, answer and transfer phone calls, and manage mail and document transfers.
• Maintain office supplies, track inventory, keep visitor logs, and handle filing and distribution of documents.
• Support logistics for office area operations, including green‑space upkeep, safety checks, and coordination of company vehicles.
• Liaise with other departments, follow up on action items, and perform additional administrative tasks as assigned by management.
• Organise internal and external events such as ceremonies, visits, and tea receptions.
• Arrange meeting rooms, prepare minutes and records, manage meeting equipment and refreshments.

Required profile

• Diploma or degree in business administration, office management or secretarial studies.
• Minimum of 2 years experience in a receptionist or similar administrative role.
• Experience in general office support and familiarity with Chinese culture or work with international companies.
• Good command of spoken and written English.

Required skills

• Proficiency in Microsoft Office applications.