Executive Assistant - Iberostar Selection Zanzibar 5*

About the role

Iberostar is looking for an Executive Assistant (Personal Assistant) for its new hotel, Iberostar Selection Zanzibar 5*, in Muyuni, Matemwe, Tanzania. The role supports the Administration Department by organising schedules, meetings, calls, correspondence and other administrative matters.

Key responsibilities

• Manage daily schedules and stay on top of activities, changes and requirements.
• Handle emails and incoming and outgoing calls, with proper follow-up.
• Draft correspondence in English to official communications, requests, invitations and letters to authorities.
• Coordinate meetings and events: invite attendees, prepare rooms, agendas, audiovisual equipment and coffee breaks, and ensure documents are ready on time.
• Occasionally handle and resolve ad-hoc matters for management.
• Prepare reports for key department personnel.
• Handle matters requiring protocol, with the right level of courtesy and etiquette.
• Keep workspaces and filing systems organised.

Required profile

• Bachelor's degree or higher vocational training in Secretarial Studies, Administration or a related field.
• Advanced level of English.
• 2-3 years of experience in a similar Personal/Executive Assistant role.
• Ability to communicate decisions aligned with management's needs (events, schedules, requests).
• Proactive anticipation of needs, problem prevention and quick problem solving.
• Strict confidentiality and discretion with top-level executives and management.

What we offer

• Start date of 1 December 2026.
• Ongoing training through development plans and Iberostar Campus.
• Discounts at all Iberostar hotels and special rates on other services and products.
• Membership in the Iberostar Vitality Community wellness programme (yoga, virtual gym, nutritional plans, Fruit Day).