Admin Supervisor

About the role

We are seeking an Admin Supervisor to coordinate daily administrative and office activities, maintain accurate records, and support various operational tasks across the organization.

Key responsibilities

• Coordinate daily administrative and office activities to ensure smooth operations.
• Maintain accurate and organized company records, documents, files, and correspondence.
• Handle incoming and outgoing correspondence, emails, and administrative communications.
• Support the arrangement of meetings, appointments, events, and company activities.
• Prepare administrative reports, documents, schedules, and presentations as required.
• Monitor office supplies, equipment, and other administrative resources and arrange replenishment.
• Coordinate company vehicles, drivers, office facilities, and other administrative services when required.
• Assist with travel arrangements, accommodation, transportation, and logistics for employees and visitors.
• Liaise with internal departments, suppliers, service providers, and government authorities on administrative matters.
• Maintain confidentiality of company and employee information and monitor administrative expenses.

Required profile

• Diploma or Bachelor’s Degree in Business Administration, Human Resources, Public Administration, Management, or a related field.
• 4+ years of relevant administrative experience, preferably in a company, factory, FMCG, logistics, or industrial environment.
• Good knowledge of office administration and document management.
• Strong organizational and time‑management skills.
• Good communication skills in English and/or Swahili.
• Ability to coordinate multiple tasks and work under pressure.
• High level of integrity, confidentiality, reliability, and professionalism.
• Willingness to work flexible hours when required.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint